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If you need to obtain medical records in conjunction with any of your cases, you’ve likely been thrown for a loop recently, as healthcare providers started rejecting subpoenas for failure to include a Reproductive Attestation.
Back in June of 2024, the HHS Office for Civil Rights published the HIPAA Privacy Rule to Support Reproductive Healthcare Privacy. The compliance deadline for most of the Rule’s provisions was December 23, 2024, which is why there’s been such a flurry of activity recently requesting Attestations.
Since December 23, 2024, anyone seeking to obtain protected health information (PHI) from a HIPAA-covered entity must attest that the information is not being requested for “prohibited purposes.” Insofar as it relates to reproductive health care, 45 CFR 164.502(a)(5)(iii)(A) prohibits disclosure of PHI for any of the following activities:
The HHS provided a Model Attestation that can be used, which includes all required elements. Note that there is no requirement to use that Model Attestation, and a HIPAA-covered entity can’t require a requestor to use their own proprietary form, either. You can comply with the Rule by ensuring the following elements are present on your Attestation (see 45 CFR 164.509(c)(1))
Reproductive Attestations are required anytime you are seeking PHI that may relate to reproductive health care, including gender-affirming care. The protections are broad, and include medical, billing, radiology, pharmacy, and insurance records. Attestations are also required for mental health records, when specifically tied to the reproductive health context (not generally for all mental health records).
Managing subpoenas for medical records has become more complex with the introduction of reproductive attestation requirements. At Array, we simplify the process and ensure your requests are compliant with the latest regulations:
Let Array take the stress out of managing medical record subpoenas. Contact us at orders@trustarray.com to learn more.
Sheri Webb brings 27 years of legal experience to her role leading California Subpoena Operations at Array. She began her career in Intellectual Property and Corporate Law before spending over a decade as a Legal Secretary and Paralegal specializing in complex civil litigation. With a deep understanding of legal procedures and a passion for supporting legal professionals, Sheri ensures seamless subpoena operations while providing expert guidance to clients navigating complex record requests. A dedicated industry leader, she has also served on the Board of Directors for the California Alliance of Paralegal Associations and the Orange County Paralegal Association.
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